Attendance - Educational attendance at scientific society meetings, courses and conferences by current housestaff require written prior approval:
Please submit Pre-Trip Form and your acceptance email to your coordinator for approval before making arrangements.
- Housestaff in training programs that are 5 years in length or greater, may be reimbursed for travel and registration to ONE, non-presenting course/conference per year in the last 2 clinical years of training up to $1500.
- DSE will reimburse up to $5000 annually for research residents and $2000 for clinical residents.
- If there is a funding source outside of DSE who can cover costs above $5000 for research and $2000 for clinical that is allowable. Please provide this funding information along with your pre-trip form 30 days prior to your trip.
Division of Surgical Education reimbursement of expenses for attendance of current housestaff at scientific society meetings will be defined by these rules:
| Type of Trip |
Frequency |
Duration Limit |
Geographic Limit |
Paper/Poster Presentation and Other Requirements |
| Podium Presentation |
Unlimited |
Length of conference with travel time* |
Continental U.S. (this excludes travel to Hawaii and Alaska)** |
Work must be done at Penn |
| Poster |
Unlimited |
Day of presentation plus travel time* |
Continental U.S. (this excludes travel to Hawaii and Alaska) |
Work must be done at Penn |
Session Moderator/
Committee Member |
Unlimited |
Day of session plus travel time* |
Continental U.S. (this excludes travel to Hawaii and Alaska) |
Work must be done at Penn |
*Travel time is defined as one extra day on each end of your trip for travel from and back to Philadelphia if necessary.
**International trips may be considered. DSE will reimburse 50% of travel/costs with the expectation that a trainee's PI/home clinical division supports the remaining 50%.
The individual resident, not the department, will bear the added expense of poor planning. Meeting registration fees will be only at the resident rate. All trip approvals and reimbursement for surgery housestaff will be handled by the Division of Surgery Education.
Please submit your receipts and documentation to your program coordinator as follows:
- General Surgery – Jenna Countie
- Urology – Gretchen Harz
- Plastic Surgery – Kris Gallagher
- Breast, Colon and Rectal, SIM - Emmy Munroe
- Cardiothoracic - Mzisa Pontrelli
- Vascular and Transplant - Kimberly Klepesky